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How to use Classio
What each screen is for, step-by-step how-tos, and the words you see on screen. Search by word or screen name.
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New to Classio
Where to start, by role.
The articles worth reading first, in order, for each role.
Administrators and office staff
Setup, registering staff and students, permissions
Teachers
Daily attendance, entering grades, bulletins
Students
Getting around, adding your work, requesting certificates
Guardians
Getting around, receiving notifications, display settings
By menu area
Screen guides
Every screen of each menu area, explained one by one.
- 18 screensHome
- 20 screens学生管理
- 5 screensStaff
- 12 screensAttendance
- 15 screens学務運営
- 10 screensLesson operations
- 17 screensDriving school
- 7 screensCourses
- 9 screensClasses & learning
- 12 screensGrades & outcomes
- 12 screensMessages & notifications
- 6 screensGeneral affairs
- 4 screens入試・広報
- 6 screens就職・進路
- 2 screens留学生支援
- 6 screensレポート・分析
- 26 screensシステム設定
Steps and rules
How-to and how it works
58 articles on how to do things and how counts and rules work, grouped by area.
学生管理
- Register students one at a time (including drafts and registration requests)
- Register students in bulk from Excel and complete provisional registrations
- Move students, teachers and guardians to the trash, and restore them
- Record pickup and information restrictions
- Request and approve leave, withdrawal, transfer, graduation and other status changes
Attendance
Lesson operations
- From reporting an absence to booking a make-up lesson
- Record arrivals, departures, absences and lesson reports in Classroom today
- List your classroom in Find a classroom (classio.jp/schools)
- Reporting an absence, late arrival or early leaving in a LINE message
- The difference between a make-up lesson and Reschedule
- Set up the school bus and tell families stop by stop
Driving school
- Create lesson slots and add bookings on the Dispatch board
- Check in for a lesson with a QR code
- Training stages, and recording tests and checks
- Check every driving school in your group
- Use assignment suggestions
- Check instructor periods and reference pay
- Export base data for the Public Safety Commission reports
- Record lessons in the training record, and correct records
- Set up a driving school with the setup guide
- Share instructors between schools of a group
Grades & outcomes
- Build an exam plan from mock exam results and share it
- Issue achievements and let learners share them
- Create badges and issue them to students
- Enter and finalize grades
- Create report card, cumulative record and application transcript data
- Comment on student work, pick and hide works
- Build your portfolio and show it to the right people
Messages & notifications
General affairs
入試・広報
システム設定
- Decide your school's approval flows (who approves, and in what order)
- Check the history of actions in the Audit log
- Check and pay your Classio invoices
- Contact Classio support
- Prepare and check imports of existing data, and view export records
- Change color mode, text size and display language
- The order of initial setup at implementation
- Invite staff and students, and check invitation status
- Access to personal data and the access log
- How pages outside your plan or modules appear, and who to ask
- Roles and what each can do
- Change billing and enrolment rules
- Switch from your previous system (students and opening balances)
- Change the words shown on screen to match your school
Look up a word
Glossary
What the 76 words you see on screen mean, such as attendance rate, excused absence, provisional registration and capacity plans, and how Classio uses them.
- Officially excused absenceMissing class for a reason the school recognizes, such as a school event or an official exam (公欠). In Classio it is one of the attendance statuses and counts as present in the attendance rate. When a request is approved in Excused absence requests (公欠申請), the attendance records for the requested period change to 公欠.
- Attendance rateThe proportion of recorded classes that were counted as attended. On the Attendance report (出席レポート), it is calculated by dividing the number of present and officially excused (公欠) records by the number of recorded classes. If a class section's attendance rate falls below 80%, a low-attendance alert may be created.
- Provisional registrationA temporary registration for someone whose required information is not yet complete (仮登録). In Classio, rows in a bulk import that are missing information or may be duplicates are registered provisionally and are not included as official students in attendance, printed forms, exports and similar features. Once the required fields are filled in with Complete information (情報を補完), the person becomes an official student (本登録, full registration) and an invitation email is sent.
- Capacity planA plan, set for each department and entry year, that defines how many applicants can be accepted (admission quota, 合格定員), how many can be waitlisted (waitlist cap, 補欠上限), and whether an enrollment fee or reservation deposit is required, with its amount and due date. Pass and waitlist admission decisions are submitted against an active capacity plan for the chosen department, and on approval Classio checks that the quota or cap has not been reached. You create and review plans on the Capacity plans (定員計画) tab in Admissions (入学管理).
- Read and acknowledgedRead (既読) means a notice has been opened; Acknowledged (確認済み) means the recipient pressed Acknowledge (確認しました) on a notice that requires acknowledgement. In Classio, opening a notice alone does not count as acknowledging it, so notices that require acknowledgement are tallied separately for read and acknowledged.
- Payment reminderA message asking for payment of an unpaid invoice that is past its due date (催告). In Classio you can select unpaid invoices in Monthly fees (月謝) and send a reminder, which reaches students and guardians by LINE and push notification. A reminder for the same invoice is not sent again within 24 hours.
- School yearThe one-year period from April 1 to March 31 of the following year (年度). In Classio the school year switches at 00:00 Japan time on April 1, and screens such as reports let you choose a year, for example 2026年度 (school year 2026), to aggregate data.
- GPAAn overall indicator of performance, calculated by converting the grade for each subject into a number and averaging them. On the Transcript (成績証明書) in Grades & Qualifications (成績・資格), Classio shows GPA on a scale with 4.0 as the maximum.
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