Glossary
Glossary of School Operations & Academic Affairs
Clear definitions of terms across school management, academic affairs, learning and international-student support, with links to fuller explanations.
About this glossary
A glossary of terms related to school management systems and academic affairs, each with a concise definition. From each term you can move to a fuller explanation.
Last updated: September 6, 2026
All terms
School affairs support systemA school affairs support system digitalizes and streamlines everyday administrative work — grades, attendance, report cards — mainly in K-12 schools.Student record managementStudent record management accurately records and maintains student information — names, enrollment status, admission and graduation.Course registrationCourse registration is the process by which students register the courses they will take, based on the timetable, capacity and graduation requirements.TimetableA timetable arranges classes by subject, day, period, room and teacher, and underpins attendance and grade management.GPAGPA is an indicator of academic performance: grades converted to points and weighted by credits, used for progression, scholarships and career decisions.SyllabusA syllabus is a course plan covering objectives, schedule, assessment methods and materials, helping students choose what to take.LMSAn LMS (Learning Management System) supports the operation of online learning — delivering materials, collecting assignments and recording results.SISA Student Information System (SIS) centrally manages student information such as records, attendance and grades; the term is used mainly in English-speaking contexts.Learning portfolioA learning portfolio accumulates and surfaces a student’s outcomes, work and qualifications, used for reflection and career support.Residence statusResidence status is the legal status that lets a foreign national stay and act in Japan; there are types such as "Student", each with a period of stay.Certificate of Eligibility (COE)A Certificate of Eligibility (COE) is a document issued in advance for a foreign national to obtain residence status in Japan, used for visa applications.Open BadgeAn Open Badge is an international-standard digital credential that certifies learning outcomes or skills in a verifiable, shareable form.CreditA credit is a unit measuring the amount of study in a course; it is awarded on meeting set class hours and study, and underpins graduation requirements.
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