Driving school (教習所) area: screen guide

See at a glance today's practical lesson slots and bookings, the number of trainees at each stage, trainees whose training deadline or provisional licence (仮免許) expiry is approaching, and applications and certificates waiting for action. If training rules have not been set up yet, you can run Set up using national standards (国の基準で設定する) from here. Instructors see Your lessons today (今日の担当) at the top: their own lessons for the day in time order, with finished lessons not yet in the training record marked To record (記録待ち). Trainees who have checked in show as Arrived (到着).

Until setup is finished, the Setup guide (初期設定ガイド) card shows its progress and continues where you left off. See Set up a driving school with the setup guide.

Shows lesson slots and bookings for one day by instructor, training car and period. When a booking is made, the daily limit, stage, training deadline and other conditions are checked automatically, and bookings that do not meet them cannot be made. For details, see Create lesson slots and add bookings on the Dispatch board.

• Suggest assignments (自動提案): suggests an instructor and car for waiting trainees and for bookings missing one, and applies the ones you pick (Use assignment suggestions).

• Trainees who have checked in show as Arrived or Late.

• A group-shared instructor's lessons at the other school show only as Other school (他校).

At the front desk, read a trainee's check-in QR code (or entry card) to check in their next period today.

• Check-in opens before the start; after the start it is recorded as late; after the cutoff the office checks the trainee in.

• Arrivals today shows who has arrived; the office can check in or mark a no-show.

See Check in for a lesson with a QR code.

Shows the lessons an instructor is teaching and each trainee's stage, and records finished lessons in the training record (教習原簿) on the spot. Online classroom lesson attendance records and approval of training record cancellations are also handled on this screen. Checked-in trainees show their arrival time.

A screen for trainees and Guardians. Home shows the next lesson, the training deadline and progress. In Book (予約する), choose a day, tap an instructor in a period, check the details and book. When it is full, Join the waiting list (キャンセル待ちに登録) and pick the periods you want. Current bookings, lesson records, test results and the shuttle bus are here too.

Trainees see a Check-in QR code (受付用QRコード) to hold to the school's front-desk screen before each lesson; it changes every 60 seconds.

Lists enrolled trainees with their stage, practical lesson progress and training deadline. When you enroll an already registered student in a training course with Enrollment (入所登録), the required number of periods and the training deadline are set automatically.

• Public demos show student records, assessments, bookings and certificates. Changes, signatures, certificate requests and printing are unavailable.

Check enrollment applications received from the web. Enrollment procedure (入所手続き) creates the student account (with an invitation email), the enrollment record and the training fee invoice all at once; if you are not accepting an application, mark it as Rejected / withdrawn (不受理・取下げ).

Record and list the results of progress tests (効果測定), stage assessments (見極め), the completion test (修了検定), the provisional licence written test (仮免学科試験) and the graduation test (卒業検定). Eligibility to take each test is checked automatically, and recording a pass moves the trainee to the next stage. For details, see Training stages, and recording tests and checks.

Manage requests, issuance and invalidation of completion certificates (修了証明書) and graduation certificates (卒業証明書). The front desk submits the request, and an administrator other than the requester issues it. Only designated driving schools (指定自動車教習所) can issue them.

Register shuttle bus routes (stops) and runs, and record bookings and boarded / did not board for each run. You can create runs in bulk by specifying a period, days of the week and departure time. You can choose the driver from staff (Driver (staff)).

When the driver presses Depart, booked trainees (and guardians of minors) get the expected time at their stop. Press Finish run only after checking nobody is left on board. A run still open an hour after its scheduled end alerts the office. Cancelling a run tells the booked trainees.

Register lodging, room, period, meals and agent for trainees on residential licence courses (合宿免許), and manage move-in and move-out status. Registrations for the same room with overlapping periods are not allowed.

Create schedules for courses such as the senior driver course (高齢者講習), cognitive function test (認知機能検査), driving skills test (運転技能検査), corporate courses and refresher courses for licensed non-drivers (ペーパードライバー講習), and record bookings, attendance and payments. Turn on Accept web bookings (Web予約を受け付ける) to allow booking from the public page.

• Public demos show schedules and bookings. Adding or cancelling bookings and recording attendance or payment are unavailable.

Register training cars and simulators, and manage the licence types they support, their status and the next inspection. You can also keep records of inspections, repairs, accidents, refueling and so on.

• Public demos show vehicles and maintenance history. Registering or editing vehicles and adding maintenance records are unavailable.

Register the qualifications of instructors and examiners (type, licence type, expiry date and most recent statutory training). Lessons and tests that do not match a person's qualifications cannot be booked or recorded.

Instructors shared in the group (グループ内の共有指導員): schools of one group share instructors with the consent of both administrators; each sees the other school's lessons only as busy time. See Share instructors between schools of a group.

• Public demos show qualifications. Registering or editing qualifications and sharing instructors between schools are unavailable.

In Operations (運営レポート), specify a period to see enrollments, graduations and withdrawals, first-attempt pass rates, and instructor and car utilization. Monthly totals download as CSV.

In Public Safety Commission reports (公安委員会向け帳票), export base data for the periodic reports as CSV and as a printable A4 sheet.

• Reports: certificates issued, skill tests held, instructor and examiner roster and changes, training by licence type, school-year summary

• No official prefectural form is registered yet, so the output is base data.

• Exporting needs an approved form; an administrator other than the draft's author approves it.

See Export base data for the Public Safety Commission reports for details.

Instructor periods and reference pay (指導員の時限・参考額) shows each instructor's practical and classroom periods, exams and shuttle runs for a month with reference amounts, and exports CSV. It is not payroll (Check instructor periods and reference pay).

For operators running several driving schools. For each school in the group where you are an administrator or executive, it shows today's lessons and bookings, utilization, deadline risk, test slots, this month's pass rates and open items.

Selecting an item or button switches to that school and opens the page there. Numbers are counted per school and never added up across schools. See Check every driving school in your group.

• Public demos open reviewed reading pages for the current sample school. School switching and report exports are unavailable.

Set the training rules (legal standards and school policy), the period timetable and training plans. Training rules are managed as versions and take effect from the date an administrator other than the author approves them.