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The Dispatch board (配車・予約ボード) shows lesson slots and bookings by instructor, training vehicle and period for one day at a time. When you add a booking, it automatically checks that the booking complies with the law and the school's rules. Administrators and front desk and office staff can create slots and bookings.
Create a day's driving slots
Choose the day in Date (日付).
Press Create day slots (一日の枠を作成).
Choose the instructors who are working and the training vehicles to use, and specify the periods. Set instructors who are not working to Not working (出勤しない).
Press Create (作成する) to create a one-person slot for each period. Slots that overlap existing ones are skipped.
If you cannot choose an instructor, check in Qualifications (指導員の資格) that the instructor's driving instructor qualification is registered.
Add lecture and other slots
Lecture slots, and driving slots such as simulator or group lessons, are created with Add a slot (教習枠を追加). Choose the category (lecture or driving), period, licence type, lesson method, stage, lecture number, capacity and so on, and press Create (作成する).
Book a trainee
Press Book (予約) on an open slot.
Search for and choose the trainee. The daily limit, stage, training deadline and so on are checked automatically.
When This booking is allowed (予約できます) appears, press Book (予約する).
If the check finds a problem, the reason is shown and the booking cannot be made. If only cautions are shown, check them and press Book anyway (確認して予約) to make the booking.
Waitlist
The day's waitlist is shown in Waitlist (キャンセル待ち) on the board, together with each trainee's preferred periods. Press Fill from waitlist (キャンセル待ちを割当) to assign them to open slots. When a slot opens up, for example because a booking is cancelled, assignment is also tried automatically.
Recording on the day
Bookings that have not started can be cancelled with the cancel button next to the trainee's name. Slots with no booking can be set to Cancel (中止). Once a lesson starts, you can record Attended (受講) or Absent (欠席) for each booking. The lesson content is entered in the training record from Day sheet and record (本日の教習・原簿) (Record lessons in the training record, and correct records).
Trainees can book and join the waitlist themselves from My training (私の教習). The deadline for cancelling online and how far ahead bookings can be made are set by the training rules in Settings (設定).
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