School affairs support system
In Japanese: 校務支援システム (komu shien shisutemu)
Definition
A school affairs support system digitalizes and streamlines everyday administrative work — grades, attendance, report cards — mainly in K-12 schools.
In more detail
Mostly used in K-12 schools, it reduces staff paperwork so teachers have more time for students.
MEXT’s guide calls a system that combines academic functions (grading, attendance, class hours), health functions (health records, nurse’s-office visits), student-register functions (cumulative records) and school administration an “integrated school affairs support system”.
Public schools usually adopt one at municipal level; private schools choose a system that fits their own rules and forms.
Example: a family’s absence notice reaches the homeroom teacher, is reflected in that day’s attendance, and appears on the report card at term end — all in one system.
It differs in scope from an academic affairs system used by universities and vocational schools for records, registration, grades and tuition.
In Classio
Classio for private K-12 keeps absence notices and attendance, criterion-based assessment, comments and report cards, cumulative-record and admission-report data, school lunches and allergies, clubs, school fees and the health room on the same pupil record. Forms are provided after checking the school’s own formats.
See also
Related terms
- Student record management
Student record management accurately records and maintains student information — names, enrollment status, admission and graduation.
- LMS
An LMS (Learning Management System) supports the operation of online learning — delivering materials, collecting assignments and recording results.
- Cumulative record
A cumulative record (shido yoroku) records a pupil’s enrollment and the course and results of their education; school law requires the principal to keep one.
- GIGA School Program
The GIGA School Program is a national plan to raise the quality of education by providing and using school ICT, such as one device per pupil and fast, high-capacity networks.
Sources
Sources checked: October 18, 2026