Resources & tools
School Management System RFP / Requirements Template
The items to include in an RFP / requirements, by section. Organize requirements without gaps and compare candidates on the same basis.
How to use this template
Fill in and check each section against your situation to organize requirements. Print the result for internal sharing or to give to vendors (no download or sign-up needed).
Last updated: September 6, 2026
An RFP is the basis for clarifying your requirements and comparing candidates on the same footing. Use the sections below as a starting point and add your own requirements.
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Frequently asked questions
- What should an RFP contain?
- Background and objectives, scope, functional and non-functional requirements, migration, operation and support, cost, and selection and contract. This template’s sections are a starting point.
- Do I need to download it?
- No. No sign-up or download is needed — check it on the page and print to share.
- I also want to understand cost.
- The "Cost & pricing" page explains the breakdown of initial, monthly, migration and external costs and how to read quotes.
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