Student record management
In Japanese: 学籍管理 (gakuseki kanri)
Definition
Student record management accurately records and maintains student information — names, enrollment status, admission and graduation.
In more detail
A student register records the fact that a student is enrolled and their status. Student record management records changes such as admission, leave, return, transfer, withdrawal and graduation, with their approvals.
For K-12 schools, the Ordinance for Enforcement of the School Education Act requires cumulative records; the register part is kept for 20 years and the guidance part for 5 years.
Example: a homeroom teacher receives a leave-of-absence request, a school leader approves it, and from that day the student is “on leave”, which changes how attendance and tuition are handled.
Because attendance, grades and tuition all rest on it, accuracy and change history matter.
In Classio
In Classio, enrollment changes such as leave, return and withdrawal are requested on the student’s 学籍変更 tab; once approved, the enrollment status changes on the effective date.
See also
Related terms
- Course registration
Course registration is the process by which students register the courses they will take, based on the timetable, capacity and graduation requirements.
- SIS
A Student Information System (SIS) centrally manages student information such as records, attendance and grades; the term is used mainly in English-speaking contexts.
- Student ID number
A student ID number is the number a school gives each enrolled pupil or student to identify them.
- Leave of absence
A leave of absence is a period when a student keeps their enrollment but stops attending, for example because of illness or money.